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Planning the projects

Is building a road eligible in the current call for proposals?

According to the point 2.2.4 of Guidelines for applicants staff of JTS/JMA cannot give opinion on the eligibility of applicants, partners, projects or specific actions. Eligibility of actions is described in the point 2.1.3 of Guidelines for Applicants. The activities have to correspond to the priorities and measures of the Programme.

Can the infrastructure be rented after project implementation in order to maintain it?

Beneficiary should assure durability of the results of the project. If the hire charge is allocated for maintaining or functioning of the infrastructure only, the solution is not forbidden. Please notice that the project's results may not have the commercial character. Assuring the durability and maintaining of the project results is an object of assessment.

Is it necessary to provide functioning of the object for five years after project implementation?

The sustainability of the action is not clearly stated, however investigation of sustainability (results, financial and institutional) of the project is one of the most important criteria taking onto consideration when assessing the project. 

Is purchasing a building eligible and is the contribution in kind possible Applicant's own contribution?

According to the point 2.2.4 of Guidelines for applicants, staff of Joint Technical Secretariat/Joint Managing Authority cannot give opinion on the eligibility of applicants, partners, projects or specific actions. Eligible actions are described in the point 2.1.3 of Guidelines for Applicants, eligibility of costs is described in point 2.1.4. All the documents are available on the website www.pl-by-ua.eu. Please notice the category of ineligible costs described in the point 2.1.4 of Guidelines.

What is the difference between the integrated and symmetrical project?

Integrated project is a project where each partner carries out a part of the activities of the joint project on its own territory, i.e. the project constitute a coherent whole, and the measures are implemented on the both sides of the border. Symmetrical project is a project, where similar activities are carried out in parallel on both sides of the border. Is such case the measures have to have similar character and had for the common aim.

According to Guidelines for Applicants "The integrated projects and the projects with a balanced budget division between applicant and partner(s) will be prioritized and encouraged." Please explain what does the "balanced" mean.

Best score will be given to the projects, in which the division of costs between partners will be similar. The division of cost should have reference to the specificity of the project.

Will the projects with Polish-Belarusian-Ukrainian partnership receive higher marks during assessment than projects with Polish-Belarusian or Polish-Ukrainian partnership?

The Evaluation Grid is published in the point 2.3 of Guidelines for Applicants. The process of assessment and selection of applications together with scores given for each of assessed elements are described there. There is no statement that trilateral projects are prioritized in the "Guidelines for Applicants". Each project is assessed in accordance with the same criteria.

Is it possible to implement an infrastructural project in the adjacent cooperation area?

Infrastructure projects and infrastructure activities will be financed only in the cooperation area.

Is it possible to implement an investment project in the adjacent cooperation area?

Investment projects will be financed in the cooperation area and in the adjacent cooperation area.

Are the eligible costs incurred after the submission of the application form or after the signing the grant contract?

Eligible costs are the costs incurred in the period of project implementation according to the article 2 of Special conditions of Grant contract  and article 14 of General conditions of Grant contract. Detailed description of the eligibility criteria is in the point 2.1.4 of Guidelines for Applicants. All documents are available on the website www.pl-by-ua.eu

Have the projects consisting only of the construction of infrastructure (eg. sewerage, wastewater treatment plants, solar systems installation or thermal modernization of buildings) a chance to be granted? Is it necessary to "enclose" the project, by the addition of soft measures, such as actions aimed at exchanging experiences and knowledge, developing a common strategies for the future?

According to the point 2.1.3 of the Guidelines for applicants under Measure 2.1. Protecting the environment in the border area the support will be given to:
• Investment in the environmental infrastructure for regional or local impact with particular attention for water and waste management,
• Exchange of knowledge, preparation and implementation of joint action plans on renewable energy sources and energy saving patterns
• Joint research, testing and preparation of small-scale pilot investments in the field of renewable energy
According to the point 1.2 of the Guidelines, measures promoting energy conservation, wider use and development of renewable energy sources, will be supported.
As eligible may be accepted both an entirely investment project and completely soft one. Combining investment activities and "soft" measures should result from the project objectives and have justification in them.
At the same time, the project have to have a cross-border effect, ie. the results of the project should serve the partners on both sides of the common border.

Will an infrastructure project with “soft” elements embedded in three measures simultaneously be eligible under the program?

Within the project it is allowed to join activities of "hard" and "soft" nature, if required by project objectives. While filling in the application form it is necessary to select one priority and one of actions, which best fits the project proposal. This should be the main activity in the project and associated with the main objective of this project.

Does the project involving the implementation of the investment in the private sector, while maintaining the principle that the beneficiary is the owner of the property manufactured, eligible?

In any case, obligates the principle that the project has to be noncommercial in nature and the applicant and the partners may not be aimed to achieving the profit.

The planned duration of the project cannot exceed 24 months. Is the timing counted from signing of the contract?

Grant Contract gives three options for the start of project implementation (Art. 2.2 of the Special conditions to the grant contract). The choice is made by the applicant on the stage of preparation of the Contract for signing. The implementation of the project shall begin on:
• the day following that on which the last of the two Parties signs the Grant Contract,
• the first day of the month following the date on which the first instalment of pre-financing is paid by the JMA,
• a later date.

Does our project suit directly in the measure 1.2 "Tourism development" or the proposal should be submitted within another measure of the Programme?

A detailed description of measure 1.2 – “Tourism development” and other activities of the Programme is presented in the Guidelines for Applicants. According to the Guidelines, the aim of measure 1.2 is to improve and fully utilise the tourist potential of the region. The support will focus on the development of tourist infrastructure and services. Measure 1.2 will also promote soft-type activities targeting, among others on: regional promotion, tourism and agro-tourism development, and the protection of cultural heritage.Indicative types of projects under this measure are as follows:

 

  • preparation and implementation of investments enhancing tourism and agrotourism infrastructure and services,
  • joint actions aiming at protection and promotion of cultural heritage,
  • joint creation of sustainable tourism products (e.g. cross-border thematic routes) respecting protection needs for natural and cultural heritage,
  • joint actions promoting the programme area as a tourist destination.

Applicants are expected to qualify the projects by themselves, basing on the information presented in the Guidelines for Applicants. The decision to assign the project to a particular action and measure should result from the analysis of the project’s specifics, presented in a logical framework: overall and specific objectives to be achieved, expected results and activities of the project.